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Posted: Monday, June 12, 2017 2:48 AM

Job Description:/h3:
Description and Basic Functions
The Operations Assistant position supports all aspects of the Used Cardboard Boxes, Inc. (UCB) Operations Department which includes but is not limited to responsibilities involving freight movement, inventory accuracy, supplier communications, customer communications, accounts receivable, accounts payable, and system notes updating and management. Furthermore, this position will serve as the primary contact point for all internal communications that are needed by the various offices in order to get questions answered regarding operations. As UCB is a rapidly growing company, this position must be filled by an individual whom can think quick on their feet, act in a fast paced office environment, and overall aid in the companys goals of being able to buy and sell more boxes, more efficiently.

Freight Responsibilities
:Send template e:mail to customers when their order has been placed (confirmation order received).
:Send template e:mail to customers when their order actually ships to give estimated delivery date.
:Update the UCB Online System with notes regarding each individual order as they progress through the order to cash cycle.
:Enter all freight runs needed for customers into the Enterprise TMS System to attain bids on deliveries.
:Acting as the first point of contact for pickup and delivery problems, working towards resolving the issues/delay first before escalating it up to the National Freight Manager.
:Acting as the primary contact point for all National Account Managers regarding needing more accurate quotes on delivery costs from Enterprise TMS.
:Be crossed trained on National Freight Managers job description in order to fill in on an as needed basis for time off requests from this position

Inventory Responsibilities
:Creating all new inventory SKUs as they are supplied by the Purchasing (Rescue) team. Should any information be incomplete or missing, to actively seek out that information so the system best reflects all information on new SKUs.
:Review all active inventory SKUs in the UCB Online System and work towards all information being as accurate as possible, including pictures that most accurately represent the SKU.
:Contact all active suppliers regularly, review available inventory with them and updating the UCB Online System with what inventory is available.
:Review the Stagnant Supplier Report Daily and contact all suppliers where their last truckload offered to UCB exceeds their average time between requests. Attain an update and update the Operations Team as well as update the UCB Online System notes.
:Send daily Urgent Inventory e:mails to the National Account Manager to best advocate for what inventory needs to be sold and picked up most urgently (source representation).
:Send daily Inventory Blast out to customer e:mail groups as to garner attention towards inventory items which most urgently need picked up (Marketing). Send internal follow up e:mail with the appropriate data of how successful the blast was.
:Review the Inbound Request report to ensure accuracy of the report, escalating any issues.
:Review the Outbound Pre:Order report to find ways to more quickly fill customer orders or to find orders which available and ready inventory can be matched against.
:Create all Purchase Orders and send to suppliers where we purchase boxes from them.
:Enter all sales orders for new customer orders entered by National Account Managers.
:Enter all sort reports from third party facilities to track their progress and keep inventory accurate in our system.
:Be crossed trained on National Inventory Managers job description in order to fill in on an as needed basis for time off requests from this position

Credit/Account Receivables Responsibilities
:Review and update the Vendor tab of every transaction with all pertinent costs related to each transaction in order


• Location: hunt valley, Western Maryland

• Post ID: 23014323 westernmaryland is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017